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Preceptor Resources

The Script — December 2025

The Script quarterly newsletter features content written for preceptors, including precepting pearls, professional development and continuing education opportunities, preceptor spotlights and school announcements.
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In the Event of Inclement Weather

In the event of inclement weather, please note the following guidelines from our Student Handbook:

  • Students are encouraged to make every effort, consistent with their own safety, to arrive at rotation as scheduled.
  • If a student is unable to report on time due to adverse weather, they must notify you and the Office of Experiential Education.
  • Should the site close due to inclement weather, please contact your students and inform the Office of Experiential Education.
  • Students are required to make up for missed hours caused by inclement weather unless Ϲ is closed. No make-up is necessary for missed hours during Ϲ closures.

What Preceptors Need to Know About FERPA

You may observe students excelling, struggling, or facing personal challenges during rotations, but did you know that sharing any of this information without permission could violate federal law?

The Family Educational Rights and Privacy Act (FERPA) protects the confidentiality of student education records. While much of the responsibility for FERPA compliance falls on academic institutions, the law also applies in the experiential setting and preceptors play a role in this responsibility.

Key Points for Preceptors

  • Keep It Confidential: Do not share student performance, behavior, or personal information with others, including colleagues, employers, or other students, unless the student has provided written consent.
  • Secure Student Records: Keep evaluations, notes, or documentation about a student secure. Do not leave records in public or shared spaces.
  • Know Who Can Access What: Share student information only with individuals authorized by the school and who have a legitimate educational need to know.
  • Be Cautious with Inquiries: Students must provide written authorization for additional use or disclosure. Requests for information about a student should be directed to the school’s experiential education office.

If you have questions about FERPA, contact the Office of Experiential Education (pharmacyEE@mcw.edu).


Interview Related Absences: Quick Guide for Preceptors

As interview season begins, it is a good time to revisit our student absence policy for professional development during rotations.

APPE students may request personal professional days (PPD) off from rotation for the following:

  • Interviews (e.g., residency, fellowship, graduate school, or employment)
  • Attendance at professional conferences
  • Participation in advocacy events

APPE students are allotted six PPD days throughout their third year, with a maximum of two PPD days per rotation block. These days do not require make-up time or additional assignments unless the student exceeds the allotted days.

IPPE students in Years 1 and 2 may use up to four PPD days total across all IPPE and IPE experiences.

Students must complete and submit an Absence Request Form at least 14 calendar days prior to the requested day(s) off. The Office of Experiential Education in consultation with the preceptor, will review the request and provide a decision within seven calendar days.

If a student exceeds their allowed PPDs, the preceptor and OEE will work together to develop a make-up plan. This may include additional rotation days, weekend or evening hours, or supplemental projects.

Students are encouraged to plan ahead and communicate any upcoming professional obligations in a timely manner. Your partnership in supporting their career development is greatly appreciated.


Success Starts Here: Orientation Checklist
A new orientation checklist is available in the Training/Benefits tab in CORE ELMS. Preceptors and learners can use it on the first day to guide discussion, review expectations, and cover key policies and procedures. This tool helps ensure clear communication and a confident, well-organized start to the rotation.
APhA Pharmacist & Patient-Centered Diabetes Care Certificate Training Program

The Ϲ School of Pharmacy is pleased to offer the APhA Pharmacist & Patient-Centered Diabetes Care Certificate Program. This training is designed to equip pharmacists with the knowledge, skills, and confidence to provide evidenced-based diabetes care. Participants earn 8.0 contact hours of CPE credit (0.8 CEUs).

The next training date is scheduled for Thursday, January 22, 2026, from 1pm – 5pm.

  • Interested? Email Rachel Kavanaugh at rkavanaugh@mcw.edu by January 12, 2026.
  • Detailed program information and requirements will be provided to those who register.
  • Discounts may be available for pharmacist preceptors and resident pharmacists.
The Script Archive

View past editions of The Script quarterly newsletter here:

Preceptor Insights Series

5 Tips for Effective Written Evaluations

Providing your learner with formal, written feedback is an invaluable part of the student’s rotation experience. These evaluations are essential to a learner’s continued growth as they work toward becoming life-long learners and trusted healthcare providers.

This video details five tips to help you write specific, objective, observable, and actionable evaluations.


Trust & Autonomy

As a preceptor, you guide, challenge, and create growth opportunities—but when should you grant more autonomy? How do you build trust while ensuring quality patient care?

Building Trust: The Foundation of Autonomy
Granting autonomy starts with trust—trust in your ability to assess readiness and in your learner’s ability to ask for help when needed. Trust is influenced by your experience, the learner’s strengths and weaknesses, and the task at hand. Understanding these dynamics is key to knowing when and how much autonomy to offer.

Setting Expectations

As pharmacy preceptors, one of the most important things we can do to ensure a successful rotation is to set clear expectations for our learners. This not only creates a structured environment but also prevents confusion and reduces learner apprehension. This Preceptor Insight video will guide you through how to set expectations from day one, all the way to addressing any unmet expectations.

View the Full Preceptor Insight Series

Preceptor Resources

A pharmacy student and preceptor work on research at a computer.
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CORE ELMS

Access Preceptor Orientation Modules, evaluations, manuals and rubrics for students completing IPPE and APPE rotations. The school handbook is also available here.

  • To locate the preceptor orientation video, log into CORE ELMS, click the Training/Benefits tab and open "IPPE and APPE Preceptor Orientation"
  • For credentials or to reset your password, please contact OEE at pharmacyEE@mcw.edu.
Live Conferences

ASHP Midyear Clinical Meeting and Exposition

  • December 7-10, 2025 | Las Vegas, NV

APhA Annual Meeting & Exposition

  • March 27-30, 2026 | Los Angeles, CA
Live Local Programming

Ϲ Teaching Certificate Program

Completion of the Ϲ Pharmacy School Teaching Certificate will enhance the participant’s abilities to educate and precept future pharmacists and residents, while also improving the everyday education they provide to patients and other healthcare providers in the organizations they serve. The Pharmacy Teaching Certificate was developed to provide a robust experience for both pharmacy residents and practicing pharmacists, that is flexible to meet their individual interests and goals.

  • Open to pharmacists and residents
  • No feefor current residents at Froedtert and Ϲ Health System
  • Payment required for non-resident pharmacists
  • Learn More

Ϲ Research Certificate Program
In collaboration with Froedtert & Ϲ Pharmacy Department, the School of Pharmacy has developed a research certificate program designed to provide participants with the foundation to conduct research projects and support those interested in pursuing a career with continued scholarly efforts.

Pharmacy Society of Wisconsin (PSW)
Each year, PSW hosts Legislative Day in Madison, an Annual Meeting, an Educational Conference and a Wisconsin Pharmacy Residency Conference.

  • Membership required
  • CE Available

Webinar-Based Resources

What's New and Why It Matters: Changes to Evaluations and Rubrics
Due to changes in the ACPE Standards Ϲ has updated the evaluations and rubrics for both IPPEs and APPEs. Download and view the webinar to help you become familiar with the revised evaluations and rubrics before your next student rotation.

American Society of Health-System Pharmacists (ASHP)
ASHP hosts a number of meetings, conferences, and specialty courses each year to provide health-system pharmacy practitioners with venues for updating their knowledge, networking with colleagues, enhancing their skills, and learning about the latest health-system pharmacy issues, products, and technologies.

  • CE Available 
  • Payment required; Discounts for members

American College of Clinical Pharmacy (ACCP)
ACCP offers multiple e-learning programs for pharmacists. 

  • CE Available

FDA Drug Topics Webinars and CDER
This series of educational webinars is designed for physicians, physician assistants, nurses, pharmacists, pharmacy technicians, other healthcare professionals and students. The webinars cover a broad range of FDA drug regulation and medication safety topics. Additional CE programming is available through CDERLearn.

  • CE available at no cost

Nexus Summit Seminar Showcase
A free webinar series from the National Center for Interprofessional Practice and Education. The showcase features seminars offered during last year's annual conference.

  • No fee

Society of Infectious Diseases Pharmacists (SIDP) Education Center
SIDP provides educational activities on infectious disease pharmacotherapy for clinical pharmacists, health-systems pharmacists, community pharmacists, and other allied health disciplines. 

  • CE Available
  • Payment required
  • Membership is optional (Can be a Registered Resource-User if prefer not to have a SIDP membership)
Online Resources

ASHP Preceptor Toolkit

The resources serve as guidance as you develop the most effective methods to teach and mentor your students and residents.

  • Membership Required
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APhA Preceptor SIG
The Preceptor Special Interest Group (SIG) is a professional network of pharmacists who precept students and residents have the opportunity to communicate and get feedback on precepting strategies, precepting challenges and solutions, and opportunities for preceptor growth and development. This community also serves as a conduit for APhA to a) identify practice-based teaching models that support the advancement of patient-care services and b) address training and development needs of preceptor pharmacists in order to continually improve the quality of experiential teaching within the profession of pharmacy.

  • CE Available 
  • Membership Required

APhA Precepting 101 Guide
Downloadable guide for preceptors.

  • No fee

CE Impact
Pharmacy CE Resource for live, podcast CE and on demand.

  • CE Available
  • Payment required

Habits of Preceptors Resource Page 
Many accessible resources, at no cost. Filter by resource category (CE, webinars, websites, videos, podcasts, books, articles) and by time frame. 

Nexus Interprofessional Toolkit
Customizable toolkit for a variety of practice settings. Toolkit provides professional development opportunities for preceptors with interprofessional learners.

  • CE Available
  • Payment required

Pharmacy Society of Wisconsin (PSW)
PSW provides a unified voice, resources, and leadership to advance the pharmacy profession and improve the quality of medication use in Wisconsin.

  • CE Available
  • Membership Required

ProCE
As a nationally recognized provider of continuing education for healthcare professionals, ProCE develops, delivers, and evaluates a broad range of accredited, cutting-edge CME and CE opportunities.

  • CE Available (some available for no fee, some with payment required)
  • Subscriptions available, but not required
  • Live and virtual events, certificate programs

The Journal of the Pharmacy Society of Wisconsin - Preceptor Series Articles
 Articles include reviews of precepting techniques, models for giving feedback, and suggestions for structuring learning with trainees.

  • No fee
  • No membership required


Texas Tech University Mini Preceptor Series
This is a 12 episode, knowledge-based, video series developed to provide educational pearls to preceptors who train pharmacy students or residents on experiential rotations. Each video episode is 5-8 minutes in length and builds upon the next. The series follows a young preceptor and two students through a 6 week clinical rotation at a hospital. The two students are polar opposites and present unique challenges to the preceptor.  At moments throughout each episode, two preceptor experts share insight on how they would deal with each learning situation.

  • Program available until 1/30/2026
  • 3.00 CE hours available 
  • Payment required

Podcasts

ACCP Journals: ACCP Podcast includes topics on clinical pharmacy, clinical pharmacy influencers, and various research topics.

APhA Podcast: The First Fill
Each month, APhA will release five, 5-minute podcast episodes offering a fresh dose of education highlights, practice pearls and insights to inform your pharmacy practice and advance patient care. Listen to new episodes at your convenience! Complete a short, online assessment at the end of each month to earn 0.5 hours of CE credits (.05 CEU).

  • No membership required to earn CE
  • The first six months are available at no cost

ASHP Podcast
Featuring conversations with ASHP leadership, researchers, authors and influencers, ASHP Official is your source for informative and thoughtful conversations exploring key issues impacting the field of pharmacy today.

  • No membership required to listen

Pharmacy Focus: The Pharmacy Focus podcast series provides the latest industry news and information, thought-leader insights, clinical updates, patient counseling tools, and innovative solutions for the everyday practice and business of pharmacy.

Pharmacy Podcast Network
The Pharmacy Podcast Network (PPN) is the world's largest network of podcasts dedicated to the pharmacy professional and industry insiders leading pharmacy care. More than 40 different hosts interview dynamic people in the pharmacy industry making a difference for our profession, customers, and the patients we serve.

  • No membership required to listen

Pharmacy Society of Wisconsin (PSW) Podcast
PSW podcasts provide a wide variety of education to support your practice.

  • No membership required to listen

Society of Infectious Diseases Pharmacists (SIDP) Breakpoints Podcast 
The Society of Infectious Diseases Pharmacists provides a free educational podcast to discuss current literature, share information from infectious diseases meetings, advocate for optimal patient care, and lead antimicrobial stewardship efforts.

  • No membership required to listen

Ϲ School of Pharmacy-Specific Resources

What's New and Why It Matters: Changes to Evaluations and Rubrics
Due to changes in the ACPE Standards Ϲ has updated the evaluations and rubrics for both IPPEs and APPEs. Download and view the webinar to help you become familiar with the revised evaluations and rubrics before your next student rotation.

Ϲ Preceptor Newsletter: The Script
Read the quarterly preceptor newsletter for announcements, preceptor development information / CE opportunities and more!

Preceptor Insights Series
Presented by the Ϲ School of Pharmacy Office of Experiential Education, this series offers brief 3- to 6-minute videos on a variety of precepting topics. Whether you are afirst-time preceptor or seasoned mentor, the videos help you grow and refine your skills.

Ϲ Library Resource
Ϲ library access is available to all interested Ϲ preceptors. We want to recognize your hard work and extend our gratitude for your commitment to future pharmacists.

  • Must be an active Ϲ preceptor to access
  • When the survey has been completed, an additional form will be emailed separately to you. You must complete both forms to receive Ϲ Library access.
  • Complete the

NatMed Pro
To access, log into CORE ELMS account. Access NatMed Pro under the Training/Benefits Tab.

Pharmacists' Patient Care Process
Document by the Joint Commission of Pharmacy Practitioners (JCPP) describing the pharmacists' patient care process that encompasses a contemporary and comprehensive approach to patient-centered care that is delivered in collaboration with other members of the healthcare team.

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Student Health and Wellness
Access Ϲ resources to support student health and well-being.


Thank you, preceptors!

Our preceptors play a pivotal role in guiding pharmacy students towards becoming innovative and engaging professionals. You provide pharmacy practice experiences that integrate, reinforce and advance the PharmD program curriculum. At the Ϲ Pharmacy School, we value the commitment and dedication of each pharmacy preceptor and the role you play in shaping the pharmacists of the future. Thank you!