Corporate Policies and Procedures Administrative and Organizational (AD)
Accommodation of Pregnancy, Parenting and Related Conditions
Category: Conduct and Conflicts (CC)
Policy#: AD.CC.090
Applies To: Ϲ Students
Purpose
The purpose of this policy is to ensure that the Ϲ (Ϲ) complies with Title IX of the Education Amendments of 1972 (Title IX). Ϲ adheres to Title IX and all federal, state, and local civil rights laws prohibiting Sex-Based Discrimination and Harassment in education. This includes the provision of accommodations of Pregnancy and Related Conditions for Ϲ students.
- Familial Status. The configuration of one’s family or one’s role in a family.
- Marital Status. The state of being married or unmarried.
- Parental Status. The status of a person who, with respect to another person who is under the age of 18, is a biological, adoptive, foster, or stepparent; a legal custodian or guardian; in loco parentis with respect to such a person; or actively seeking legal custody, guardianship, visitation, or adoption of such a person.
- Pregnancy and Related Condition. The full spectrum of processes and events connected with pregnancy, including pregnancy, childbirth, termination of pregnancy, or lactation; related medical conditions; and recovery therefrom.
- Reasonable Modifications. Individualized modifications to the Ϲ policies, practices, or procedures that are reasonable in consideration of the educational program, as determined by the Dean of Students for the School, and which do not fundamentally alter the Ϲ’s education program or activity.
Ϲ does not discriminate in its education program or activity against any student or applicant for admission to an Ϲ educational program on the basis of current, potential, or past pregnancy or related conditions as mandated by Title IX of the Education Amendments of 1972 (Title IX). Ϲ prohibits members of the Ϲ community from adopting or implementing any policy, practice, or procedure which treats an applicant for admission or enrolled student, differently on the basis of current, potential, or past Parental Status, Familial Status, or Marital Status. This policy and its protections related to Pregnancy and Related Condition apply regardless of sex.
Protections for employees and applicants for employment are described in Ϲ Policy HR.ER.040
- Reasonable Modifications for Students
Ϲ may provide Reasonable Modifications to students who are pregnant or are experiencing Related Conditions in order to ensure equal access to the Ϲ’s education program and activity. Any student seeking Reasonable Modifications is advised to contact their school’s Dean of Student Affairs to discuss appropriate and available Reasonable Modifications based on their individual needs. Students are encouraged to request Reasonable Modifications as promptly as possible, although retroactive modifications may be available in some circumstances. Reasonable Modifications are voluntary, and a student can accept or decline the offered Reasonable Modifications. Not all Reasonable Modifications are appropriate for all contexts. School officials may consult with Ϲ’s Title IX Coordinator for advice and assistance.
Reasonable Modifications may include, for example:
- Breaks during class to express breast milk, breastfeed, or attend to health needs associated with pregnancy or related conditions, including eating, drinking, or using the restroom
- Intermittent absences to attend medical appointments
- Access to online or homebound education
- Changes in schedule or course sequence
- Time extensions for coursework and rescheduling of tests and examinations
- Allowing a student to sit or stand, or carry or keep water nearby
- Counseling
- Changes in physical space or supplies (for example, access to a larger desk or a footrest)
- Elevator access
- A larger uniform or other required clothing or equipment
- Other changes to policies, practices, or procedures determined by school officials based on the student’s individual needs
In situations such as clinical rotations, performances, labs, and group work, the institution may be able to work with the student to devise an alternative path to completion, if possible. In progressive curricular and/or cohort-model programs, medically necessary leaves are sufficient cause to permit the student to shift course order, substitute similar courses, or join a subsequent cohort when returning from leave. Students are encouraged to work with their faculty members and the Ϲ support systems to devise a plan for how to best address the conditions as Pregnancy or Related Conditions progress, anticipate the need for leaves, minimize the academic impact of their absence, and get back on track as efficiently and comfortably as possible. The Title IX Coordinator can assist with plan development and implementation as needed.
Supporting medical documentation for Reasonable Modifications may be required when it is necessary and reasonable under the circumstances to determine which Reasonable Modifications to offer or to determine other specific actions to take to accommodate the student’s need.
Information about a student’s requests for Reasonable Modifications due to Pregnancy or Related Conditions will be shared with faculty and staff only to the extent necessary to provide the Reasonable Modification.
Students experiencing pregnancy-related conditions that manifest as a temporary disability under the Americans with Disabilities Act (ADA) or Section 504 of the Rehabilitation Act are eligible for reasonable disability accommodations. Ϲ’s Office of Student Accessibility and Student Accommodations Manager are available to assist students with pregnancy-related disability.
- Certification to Participate
All students should be informed of health and safety risks related to participation in academic and co-curricular activities, regardless of pregnancy status. A student may not be required to provide health care provider or other certification that the student is physically able to participate in the program or activity, unless:
- The certified level of physical ability or health is necessary for participation;
- The institution requires such certification of all students participating; and
- The information obtained is not used as a basis for pregnancy-related discrimination.
- Lactation Space Access
Ϲ provides access to clean, private lactation spaces that are functional, appropriate, and safe. Such spaces are regularly cleaned, shielded from view, and free from the intrusion of others. A map of lactation rooms available on campus is available on InfoScope. See References below.
- Withdrawals and Leaves of Absence
Students are permitted to request time off and/or to take a withdrawal for a reasonable time as deemed medically necessary by their health care provider because of Pregnancy and Related Conditions and/or the birth, adoption, or placement of a child. The term may be extended in the case of extenuating circumstances or medical necessity.
Continuation of students’ scholarship, fellowship, or similar Ϲ-sponsored funding during the leave term will depend on the students’ registration status and the policies of the funding program regarding registration status. Students will not be negatively impacted by or forfeit their future eligibility for their scholarship, fellowship, or similar Ϲ-supported funding by exercising their rights under this policy.
This policy was drafted based on the ATIXA Pregnancy and Related Conditions Model Policy.
Policy Revisions
Revision History: 09/19/2025
Supersedes Policy: N/A
Review Date:
Approved By: John R. Raymond, Sr., MD, President and CEO Ϲ